We are aware that a number of farriers have been prompted to register with the Information Commissioner’s Office (ICO). This is correct and it is not a scam.
The ICO is an independent body set up to uphold information rights. A data protection fee may need to be paid to the Information Commissioner’s Office (ICO) “if you’re a business, organisation or sole trader processing personal data, unless you’re exempt”. These fees fund the data protection work carried out by the ICO under the General Data Protection Regulation which came into effect on the 25th May 2018.
Further information can be found on the government website - https://www.gov.uk/data-protection-register-notify-ico-personal-data
There is a simple questionnaire that will help determine if you need to pay a fee. The registration fee depends on your business size and turnover but starts at £40. If your business is not exempt and you either fail to pay a fee or pay an incorrect fee, it is breaking the law. The fines are substantial.
In its simplest form if you have a customer’s number stored in your mobile phone you are ‘processing data’. You are responsible for ensuring that the information is secure and you have taken all reasonable measures to ensure it is kept that way. Is your security code always on? Where do you keep your phone? Is your vehicle locked? In addition, customers also have a right to withdraw consent for their data being held, subject to certain exemptions.
Who else has access to your business information? It also includes the personal information you hold on any employees and you should make sure that anyone else who has access to that information has appropriate data protection policies in place for example, office administrators, accountants, payroll and so on.
For further information visit - www.ico.org.uk